Documents for Staff
Access to certain documents is restricted to the University of Colombo’s official staff email accounts. Please log in to your email account and click on the hyperlink to download the document.
- Application for Leave (Study, Conference, Vacation Training Program or Sabbatical) – 1 copy required.
- Application for Sabbatical Leave
- Application for Permission to Travel Aboard – 3 copies required
- Granting approval for Overseas Leave
- Application for Study leave ( if only for study leave) – 1 copy required.
- Request for Air Passage (Study Leave)
- Request for Approval of Foreign Travel by using Domestic Funds
- Request for Approval for Foreign Travel Using Generated Funds [MOHE Form 01 | Circular ]
- Application for Lieu Leave [සිංහල]
Overseas Leave Application System
Access to certain documents is restricted to the University of Colombo’s official staff email accounts. Please log in to your email account and click on the hyperlink to download the document.
- Financial Circular 2021
- Guidelines for Managing Student and seminar/conference/symposium payments
- Common Format for Self-Financing Activities
- Claim for fees payable for Examination Services
- Claim for fees payable for Lectures, Tutorials or Practicals
- Travelling Claim Form
- General Voucher
- Program Budget
- Purchase Requisition Form for Capital Equipment (PDF | DOC)
- Purchase Requisition Form for Consumable Goods (PDF | DOC)
Access to certain documents is restricted to the University of Colombo’s official staff email accounts. Please log in to your email account and click on the hyperlink to download the document.
- Email Policy
- Environmental & Sustainability Guidelines
- Financial Conflict of Interest Policy
- Guidelines for Reimbursement of Course Fees (Non Academic/Non Administrative Staff)
(Download Guidelines | Application for Prior Approval | Application for Reimbursement) - Guideline on Publishing in the recommended Journals
- Visual Identity
- Plagiarism Policy
- Policy on use of Web Services
- Privacy Policy
- Research Policy
- Self-Service Human Resource (SSHR) – ERP User Manual – English | සිංහල
- Social Media Guidelines
- University Grants Commission – Policy on Use of University Resources V0.10 (IT Policy)
Access to certain documents is restricted to the University of Colombo’s official staff email accounts. Please log in to your email account and click on the hyperlink to download the document.
- Loan Application for the purchase of a micro-computer – English
- Loan Application for the University Provident fund – English | සිංහල – Details of the Loan
- Vehicle Loan – Application & Agreement
- Distress Staff Loan – Application & Agreement | Guarantee documents
- Medical Welfare Scheme notice – English | සිංහල
- Benefits & Claim conditions – English | සිංහල
- Application form – English | සිංහල
- Conditions to be fulfilled to obtain benefits – English | සිංහල
- Surgical & Hospital expenses claim form – English | සිංහල
- Application for reimbursement of Medical Expenses | OPD Treatment/Spectacles – English | සිංහල
Access to certain documents is restricted to the University of Colombo’s official staff email accounts. Please log in to your email account and click on the hyperlink to download the document.
- Recruitment of Academic Staff – Lecturer (Probationary)/Senior Lecturer Gr. II/I
- Recruitment/ Promotion for Professor/ Associate Professor
- Amendments to the Schemes of Recruitment/Promotion for the Post of Associate Professor/Professor | December 17, 2020
- Amendments to the Schemes of Recruitment/Promotion for the Post of Associate Professor/Professor Circular No: 11/2019 (III)
- UGC Commission Circular No: 916
- Establishment Circular Letter No: 04/2010
- Commission Circular No: 04/2014
- Amendments to the Schemes of Recruitment, Promotion for the Post of Associate Professor, Professor
- Recruitment of Senior Professor
- Grade-to-Grade Promotions for the Non-Academic Staff (Non-Administrative) Download Notice | Application Sinhala English
Access to certain documents is restricted to the University of Colombo’s official staff email accounts. Please log in to your email account and click on the hyperlink to download the document.
- Recruitment for Administrative and Financial Officers Grades:
- Schemes of Recruitment of posts carrying salary scales denoted by U-EX 1(IV) and above:
- Amendments to the schemes of recruitment – Commission Circular No: 922 of 23/06/2010:
Research Grants
Documents related to University Research Grants
- Recovery of Liabilities form the Provident Fund, SAR/Academic Establishments
- Recovery of Liabilities form the Provident Fund, Deputy Registrar/ Academic Establishments
- ETF Claim Application form
- UPF Application for Refund of Contribution
- UPF Declaration form
One copy of the UPF Refund form and a form of Recovery of Liabilities are required
- Adoption of Public Administration Circular 02/2021(III) – Maintaining The Public Service Under Normalcy | 7/30/2021
- Declaring the Official Languages Day and a Concurrent Week to Enforce the Implementation of the Official Languages Policy
- Issuing Visa for foreign students and lecturers Who Come to Sri Lanka for Higher Studies
- Commission Circular No. 02/2020 – Appointment to the Post of Vice-Chancellor
- Commission Circular No. 11/2020 Guidelines for Conducting Alternative Assessments in Universities and HEIs
Access to certain documents is restricted to the University of Colombo’s official staff email accounts. Please log in to your email account and click on the hyperlink to download the document.
- Circular No: 85 – Delegation of Financial Authority
- Circular No: 84 – Policy for Course Fee Refund for students who withdraw from Courses
- Circular No: 83 – Amendment to the Circular No 82 – Delegation of Financial Authority
- Circular No: 82 – Delegation of Financial Authority
- Circular No: 81 – Instructions for preparation of Course Budgets
- Circular No: 80 – Collection of Course Fee in foreign currency for foreign students (Amendment to Circular No. 79)
- Circular No: 79 – Collection of Course Fee in foreign currency for foreign students
- Circular No: 78 – Delegation of Financial Authority
- Circular No: 77 – Procedure to be followed for Signing Memorandum of Understanding (MoU)/Agreements to be entered by the University of Colombo
- Circular No: 76 – Delegation of Financial Authority
- Circular No: 75 – Ensuring Uninterrupted Public Service
- Circular No: 74 – Delegation of Financial Authorities
- Circular No: 73 – Instruction Manual to be followed by the University of Colombo with regard to Annual Verification of Inventories/Stores/Assets
- Circular No: 72 – Streamlining appointment and operation of Student Counselor
- Circular No: 71 – Change of name of research management unit (RMU) as Monitoring of Funds Unit (Non-Treasury) (MFU (NT))
- Circular No: 70 – Appropriate Channels of Communication
- Circular No: 69 – Affix Signatures Electronically to Official Electronic Documents
- Circular No: 68 – Colombo University Press (Publishing House) – CUP
- Circular No: 67 – University Official Communication
- Circular No: 66 – Delegation of Financial Authorities
- Circular No: 64 – Conducting monthly/quarterly meetings of Centres and Units
- Circular No: 63 – Internal Circular on Foreign Grants Received to the University of Colombo
- Circular No: 62 – Training Programmes for the Staff by the Central Campus (College House)
- Circular No: 61 – Gate Passes for the Reivioval/Takeaway of the University Belongings from the University Premises
- Circular No: 60 – Attending the Meetings & Act In the Posts when officers are on leave
- Circular No: 59 – Revision of limits of Financial Authority
- Circular No: 58 – Revision of limits of Financial Authority
- Circular No: 57 – Issuing Holiday Train Licenses and Railway Sponsorship Tickets
- Circular No: 56 – Revision of limits of Financial Authority
- Circular No: 55 – Procedure for requesting new cadre posts.
- Circular No: 54 – Nomination for Overseas Training Opportunities
- Circular No: 53 – Change of Office Working Hours
- Circular No: 52 – Applications for Obtaining Approval from Honourable Prime Minister for Overseas Leave
- Circular No: 50 – Charges for using IT facilities by Undergraduates and postgraduates
- Circular No: 49 – Maintaining Movement Registers
- Circular No: 48 – Using Time Recording Machines
- Circular No: 47 – Using Time Recording Machines
- Circular No: 46 – Proceeding on Overseas Leave
- Circular No: 45 – Temporary Appointments and Release of UPF and ETF
- Circular No: 44 – Payment of Overtime
- Circular No: 43 – Non-return of Library Books – Lending policy
- Circular No: 42 – Oath of Allegiance
- Circular No: 41 – Approval of Overseas Visits of Academic Staff
- Circular No: 40 – Prevention of Dengue Epidemic – Intensive Cleaning Programme
- Circular No: 39 – Lanka Education and Research Network (LEARN) Payment
- Circular No: 38 – Overseas Leave on Scholarships/seminars/conferences/training Programmes/Study Tours
- Circular No: 37 – Use of University Grounds, Gymnasium, Pavilion And Sports Facilities by Outside Organizations & Persons
- Circular No: 36 – Sustainable Consumption of utilities
- Circular No: 35 – Expenditure on Stationery 2003
- Circular No: 34 – Payment of Overtime
- Circular No: 33 – Vacation Leave to Teachers
- Circular No: 32 – Work Norms: Teaching and Related Work Administration and Management: Private Work and Vacation Leave
- Circular No: 31 – Financial Controls and Monitoring of Expenditure
- Circular No: 30 – Upper Limits for the usage of Telephone Facilities
- Circular No: 29 – Issue of Uniform – 2001
- Circular No: 28 – Disposal of Condemned (Unserviceable) Inventory Articles
- Circular No: 27 – Revision of Limits of Financial Authority
- Circular No: 26 – Scheduling of Activities of The University
- Circular No: 25 – Congregation of Students
- Circular No: 24 – Payment of Overtime
- Circular No: 23 – Disposal of University Garbage
- Circular No: 22 – Students Discipline and Awarding of Prizes
- Circular No: 21 – Guidelines based on Current Financial Procedures
- Circular No: 20 – Issue of Keys
- Circular No: 19 – Lapses in examination procedures
- Circular No: 18 – Office Hours and Attendance
- Circular No: 17 – Payment of Overtime
- Circular No: 16 – Financial Procedure, Non-Treasury Funded Programmes/Projects
- Circular No: 15 – Requests and Settlement of Advance Payments
- Circular No: 14 – Appointments/Promotions, Extensions of Service and Punishments of the Non-academic Employees
- Circular No: 13 – Refund of Provident Fund
- Circular No: 12 – Leave without Prior Approval
- Circular No: 11 – Fixed Assets Register
- Circular No: 10 – Fixed Assets Register
- Circular No: 09 – Custody of Keys to Buildings in the University
- Circular No: 08 – University Mail Services
- Circular No: 07 – Administrative and Financial Records
- Circular No: 06 – Absence without Obtaining Prior Permission
- Circular No: 05 – Avoid duplication of the senate minutes preparation
- Circular No: 04 – Security Arrangements
- Circular No: 03 – Attendance and Attendance Registers
- Circular No: 02 – Private Consultancy and Teaching Services
- Circular No: 01 – Public Enterprise
Vehicle passes for staff members to enter the university premises are issued by the Student and Staff Affairs Branch.
- Issuing of Motor Vehicle Permits on Concessionary Terms
- Policy Circular No. 01/2018 – Annex -I
- Policy Circular No. 01/2018 – Annex -II
- Policy Circular No. 01/2018 – Annex -III
- Importation/Purchase of Motor Vehicles in Terms of Trade and Investment Policy Affidavit (.docx)
- Application for Motor Vehicle Permit on Concessionary Terms Under the Trade and Investment Policy Circular No 01/2018 and Subsequent Amendments