This Privacy Policy discloses the privacy practices for – the University of Colombo website. Please note that University of Colombo, and its affiliated faculties, campus, school, institutes, library, centres, units, and registered alumni groups comply with this same privacy policy. By using this website, you are consenting to our collection and use of information in accordance with this Privacy Policy. The University respects the privacy of anyone who interacts with us and is committed to protecting and managing personal and health information fairly and lawfully. We understand that you and other users of the University of Colombo website are concerned about privacy and the security of any information you provide to us.

Personal Information

The personal information collected and held about you includes but is not limited to:

  • your name, address, email address, age, gender, citizenship, unique student identifier, occupation, contact information;
  • information about your education history and other related information if you are a student registered with us;
  • payment details, such as your credit card details;
  • details of courses undertaken with us;
  • any audio or video recording of you while in education or training programs or on our university and campus;
  • health and sensitive information and
  • other information provided voluntarily by you, for example in response to surveys or competitions.

Accuracy of your personal information

We take all reasonable precautions to ensure that the personal information we collect, use, store and disclose is accurate, complete and up-to-date. However, we rely on the accuracy of personal information as provided to us both directly and indirectly. If you find that the personal information, we hold about you is inaccurate, incomplete or out-of-date, please contact the University Registrar immediately and we will take reasonable steps to ensure that it is corrected.

Information collected by the University

We collect certain information regarding your use of www.cmb, as your IP address and browser type. Your session and the pages you visit on will be tracked, but you will remain anonymous. We may use your IP address to identify the general geographic area from which you are accessing We connect data from different systems but do not link IP addresses to any personal information. We may also collect other information as described in this policy.

Use of collected information

We use the information we gather from you for systems administration purposes, abuse prevention, and to track user trends, and for the other purposes described in this policy. If you send us an email, the email address you provide may be used to send you information, respond to inquiries, and/or other requests or questions. We will not share, sell, rent, swap, or authorize any third party to use your email address for commercial purposes without your permission.

User information may be shared with third-party vendors to the extent necessary to provide and improve web services or other communications to users. For example, we use third parties such as Chartbeat and Google Analytics to generate reports on site usage, web traffic, user behaviour, and user interests in order to optimize our website for our visitors. We also use geographic, demographic, and interest-based reports of our website visitors to create custom audience lists. We prohibit any third parties who receive user information for this purpose from using or sharing user information for any purpose other than providing services for the benefit of our users.

We may also provide your information to third parties in circumstances where we believe that doing so is necessary or appropriate to satisfy any applicable law, regulation, legal process or governmental request; detect, prevent or otherwise address fraud, security, or technical issues; or protect our rights and safety and the rights and safety of our users or others.


Such collection, use, disclosure and storage should comply with applicable laws and regulations, and University policies. The University may disclose information in the course of investigations and lawsuits, in response to court orders, for the proper functioning of the University, to protect the safety and wellbeing of individuals or the community, and as required by law.

Method of Information collection and opt out

Google and other third parties may use cookies, web beacons, and similar technologies to collect or receive information from this website and elsewhere on the internet and use that information to provide measurement services and target ads. For more information on Google Analytics, consult their terms of use, privacy practices, and ads settings. You can opt out of the collection and use of this information through tools like the Network Advertising Initiative opt-out page.

Security Information

University sites have security measures in place against the loss, misuse and alteration of information. A login name and password are required to visit secure areas. Staff and students should ensure that passwords are kept confidential.

Operation of Cookies

A cookie is a small message given to your web browser by our web server. The browser stores the message in a text file and the message is then sent back to the server each time the browser requests a page from the server. It is possible to disable the acceptance of cookies by your web browser, however, doing so may restrict your ability to access some web pages. Some University sites are access restricted. These sites may use cookies to deliver content specific to your interest. Cookies may also be used for authentication purposes and to improve security during a visitor’s session online. Unique identifiers (such as log-in name and password) are collected from website visitors to verify a user’s identity and for use as account numbers in our record system. Unique identifiers are also used to access stored information about a visitor’s preferences to enable the dynamic display of the site according to your preferences when you return.

Other Websites and Cookies

This website may contain links to other websites. We are not responsible for the privacy practices or the content of such websites. Cookies may be set by parties other than us. These “third-party cookies” may, for example, originate from websites such as YouTube, Twitter, Facebook, Soundcloud, or other social media services for which has implemented “plug-ins.” Since the cookie policies of these sites change over time, you should determine their policies by visiting the privacy policy pages of these sites directly.

Information Protection

This site has reasonable security measures in place to help protect against the loss, misuse, and alteration of the information under our control. However, no method of transmission over the Internet or method of electronic storage is 100% secure.

Public Forums

Some University sites may have chat rooms, forums, on-line teaching environments, message boards and news groups available to their users. Please remember that any information that is disclosed in these arenas becomes public information and you should exercise caution when disclosing your personal information.

Changes to this Policy

This Privacy Policy may be amended from time to time. Any such changes will be posted on this page.

Privacy complaints

You have the right to complain if you think the University has breached your privacy in the way it has handled your personal information. Complaints, also known as applications for internal review, should be made in writing within six months from when you first become aware of the breach to the University privacy officer via email.

University of Colombo Privacy Officer

The University Registrar is the University’s designated Privacy and Data Protection Officer. The privacy officer can offer advice in relation to privacy issues or queries.

Contact details are as follows:


Effective Date: Tuesday, April 6, 2021