The personal information collected and held about you includes but is not limited to:
- your name, address, email address, age, gender, citizenship, unique student identifier, occupation, contact information;
- information about your education history and other related information if you are a student registered with us;
- payment details, such as your credit card details;
- details of courses undertaken with us;
- any audio or video recording of you while in education or training programs or on our university and campus;
- health and sensitive information and
- other information provided voluntarily by you, for example in response to surveys or competitions.
Accuracy of your personal information
We take all reasonable precautions to ensure that the personal information we collect, use, store and disclose is accurate, complete and up-to-date. However, we rely on the accuracy of personal information as provided to us both directly and indirectly. If you find that the personal information, we hold about you is inaccurate, incomplete or out-of-date, please contact the University Registrar immediately and we will take reasonable steps to ensure that it is corrected.
Information collected by the University
We collect certain information regarding your use of www.cmb,ac.lk as your IP address and browser type. Your session and the pages you visit on www.cmb.ac.lk will be tracked, but you will remain anonymous. We may use your IP address to identify the general geographic area from which you are accessing www.cmb.ac.lk. We connect data from different systems but do not link IP addresses to any personal information. We may also collect other information as described in this policy.
Use of collected information
We use the information we gather from you for systems administration purposes, abuse prevention, and to track user trends, and for the other purposes described in this policy. If you send us an email, the email address you provide may be used to send you information, respond to inquiries, and/or other requests or questions. We will not share, sell, rent, swap, or authorize any third party to use your email address for commercial purposes without your permission.
User information may be shared with third-party vendors to the extent necessary to provide and improve web services or other communications to users. For example, we use third parties such as Chartbeat and Google Analytics to generate reports on site usage, web traffic, user behaviour, and user interests in order to optimize our website for our visitors. We also use geographic, demographic, and interest-based reports of our website visitors to create custom audience lists. We prohibit any third parties who receive user information for this purpose from using or sharing user information for any purpose other than providing services for the benefit of our users.
We may also provide your information to third parties in circumstances where we believe that doing so is necessary or appropriate to satisfy any applicable law, regulation, legal process or governmental request; detect, prevent or otherwise address fraud, security, or technical issues; or protect our rights and safety and the rights and safety of our users or others.
Such collection, use, disclosure and storage should comply with applicable laws and regulations, and University policies. The University may disclose information in the course of investigations and lawsuits, in response to court orders, for the proper functioning of the University, to protect the safety and wellbeing of individuals or the community, and as required by law.
Method of Information collection and opt out
University sites have security measures in place against the loss, misuse and alteration of information. A login name and password are required to visit secure areas. Staff and students should ensure that passwords are kept confidential.
Operation of Cookies
Other Websites and Cookies
This site has reasonable security measures in place to help protect against the loss, misuse, and alteration of the information under our control. However, no method of transmission over the Internet or method of electronic storage is 100% secure.
Some University sites may have chat rooms, forums, on-line teaching environments, message boards and news groups available to their users. Please remember that any information that is disclosed in these arenas becomes public information and you should exercise caution when disclosing your personal information.
Changes to this Policy
You have the right to complain if you think the University has breached your privacy in the way it has handled your personal information. Complaints, also known as applications for internal review, should be made in writing within six months from when you first become aware of the breach to the University privacy officer via email.
University of Colombo Privacy Officer
The University Registrar is the University’s designated Privacy and Data Protection Officer. The privacy officer can offer advice in relation to privacy issues or queries.
Contact details are as follows:
Effective Date: Tuesday, April 6, 2021